← All jobs
Mindrift
On-Site Recruitment Coordinator (Temporary Employee)
Posted Nov 6, 2026
- Location: Santa Clara Valley (South Bay), CA
- Work Arrangement: On-site, Monday–Friday, full-time temporary employee (non-exempt, hourly)
- Openings: 4
- Expected Assignment Period: Expected to begin on or about November 1, 2026 and run through approximately March 2027
- Compensation: $30 per hour
- About Toloka
- At Toloka AI we create data that powers leading GenAI models and innovations. We work with frontier labs, big tech, renowned AI startups, enterprises and non-profit research organizations worldwide. We use a combination of Experts + Crowd + Tech Platform to teach AI models to reason and evaluate their efficacy and safety. We have experts in more than 50 different domains—from doctors and lawyers to physicists and engineers—and boast one of the most diverse global crowds, representing over 100 countries and speaking 40+ languages. We are a well-funded startup with an enviable portfolio of clients including Anthropic, Amazon, Microsoft, Poolside, Recraft, and Shopify.
- Recently, we secured strategic investment led by Bezos Expeditions and Nebius Group with participation from Mikhail Parakhin, CTO of Shopify and board advisor to leading GenAI companies, who now serves as our Chairman of the Board. Our remote-first team is globally distributed around the world: USA, UK, the Netherlands, Czech Republic, Serbia, and more.
- About the Position
- We are looking for On-Site Recruitment Coordinators to support participant recruitment and daily operations for an on-site research project in Santa Clara Valley, California.
- In this role, you'll help recruit and schedule participants, welcome them on arrival, guide them through check-in, and make sure each day runs smoothly. You'll be the main point of contact for participants on site, helping them feel comfortable, informed, and supported throughout their visit.
- You'll work closely with three other coordinators, sharing responsibilities and supporting one another to keep recruitment, scheduling, and on-site activities organized.
- This is a full-time, on-site temporary employee position expected to run from November 2026 through approximately March 2027.
- What You'll Do
- Actively recruit participants for research sessions through local outreach, in-person conversations, phone calls, and messages.
- Identify potential participants, explain the research opportunity, and encourage eligible individuals to sign up.
- Assist with participant screening, registration, scheduling, and required paperwork.
- Follow up with interested participants, answer questions, and help them complete the registration process.
- Send booking confirmations and reminders to encourage attendance and reduce no-shows.
- Welcome participants on arrival, manage check-in, and guide them through the next steps.
- Serve as the main point of contact for participants on site, helping them feel comfortable and supported throughout their visit.
- Coordinate daily schedules, manage rescheduling requests, and help fill last-minute openings.
- Keep the site organized, stocked, and prepared for each session.
- Track recruitment progress, daily attendance, and participant records, and share brief end-of-day updates with the team.
Similar roles
You might also like
Get job alerts
New AI training gigs, straight to your inbox.
or